Crimson Commerce

Beginning in 2024, the ºÚÁÏÃÅ is implementing Crimson Commerce, a comprehensive Procure-to-Pay (P2P) systemÌýthat provides a centralized platform for contract management, e-procurement, sourcing, and shopping for goods & services.Ìý

This new system, contracted through , plays a vital role in advancing DU's first strategic imperative, which is to:

Secure a sustainable future for the next generation by enhancing our financial, reputational, and operational approaches.Ìý

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Benefits of Crimson Commerce P2PÌý

Increased EfficiencyAll automated workflows and approval processes will be consolidated into a single tool.
Increased Compliance, Scalability & FlexibilityA centralized platform will serve as the singular repository for vendor contracts and associated documents.
Cost SavingsAdvanced reporting features provide visibility into spending patterns and enable strategic sourcing of vendors based on volume and behavior.
Improved User ExperienceThe system provides a simplified purchasing process utilizing electronic catalogs and supplier portals.
Promotes Adherence to DU protocolsThe system’s enhanced controls concerning contract visibility, technology inquiries, and the financial scrutiny of high-dollar contracts promote adherence to DU’s financial, IT, and data security protocols.

Project Timeline

Phase 1 - Scheduled for 2024Phase 2 - Scheduled for 2025
  • Contract Management (Contracts+) -ÌýJuneÌý
  • e-Procurement
  • InvoicingÌý
  • Vendor Sourcing
  • Digital Capture
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Contracts+

Contracts+,Ìýthe Contracts Management module of Crimson Commerce provides DUÌýadministrators with a centralized platform for submitting contract requests, approving requests and tracking the approval status. Crimson Commerce Contracts+ also serves as a secure repository for storing and referencing completed contracts. Contracts+ transforms contract management by streamlining workflows and increasing transparency.

Contract Request WorkflowÌý

Step 1 - Contract Request Entry

Administrative employees with access to the system complete and submit a Contract Request for approval. ÌýAll contract details are entered, and the proposed contract and any other pertinent documents are attached.

Step 2 - Approval Process

TheÌýContract RequestÌýprogresses through an electronic approval queue which includes the Business Officer and other relevant category approvers. For example, a software request will go to IT for approval.ÌýThese approvers evaluate the business case,Ìýbudget, and operational considerations when reviewing the request.

Step 3 - Approved Request Converts to a Contract

The UFS Contracts team is the final stop for the Contract Request. Once the request is approved by UFS, the contract documents advance to the Contract ReviewÌýworkflow, where evaluation and revisions of contract language, terms, and addendums occur and the contract is executed.

With Crimson Commerce, all requests and contracts are stored and managed within one system for clear transparency, compliance, and easy reference!

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Training & Resources

Access

Employees with "request"', "approval" or "administrative" privileges can access the system by logging into my.DU.edu, searching for "Crimson Commerce" and clicking the link to log in.

Resources

ÌýCheck out the following user guidesÌýto get started in the Crimson Commerce contract management system. You will find both Quick Guides and Detailed Instructions on the following processes:

  • EnterÌýContract Requests
  • View & Track a Contract Request
  • Check the Status of a Contract
  • Approving Contract Requests
  • Difference between "Contract Request" andÌý"Contract"

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Training

Watch a recorded Contracts+ Demo to learn how to navigate within the system. ÌýIf you still have questions or need assistance, reach out to ContactUFS@du.edu to speak with a Contracts expert or set up a training session.

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Bookmark this page to check for future Crimson CommerceÌýupdates, resources, and training opportunities. For questions regarding purchasing or contracts contact University Financial Services at 303-871-7600Ìýor ContactUFS@du.edu.

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Publications & Announcements

Memo to DU Community

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We're Here to Help!

Browse our knowledge base for help with frequently asked questions or submit a request at ContactUFS@du.edu.

Contact

 

University Financial Services